Research Training Coordinators (4 Available Contract Roles)

Overview: We are seeking four highly motivated and skilled individuals to join our team as a Research Training Coordinators to support training for a Phase 3 clinical trial involving psychedelics. In this role, you will be responsible for supporting and coordinating the training of individual clinic research staff to provide oversight to participants in the trial. Additionally, you will provide technical and administrative support to ensure the smooth operation of our training programs. This is a one-year contractor role with the opportunity to renew for an additional year and is a remote position with set hours varying from 24-32 hours per week.

We are looking for two individuals based in the USA with availability to work evenings and weekends.

We are looking for two individuals based anywhere the EU with availability to work days and weekends.

Key Responsibilities: 

Training Program Development:

  • Provide administrative and/or coordination support required for clinical research site staff training program's development.
  • Conduct beta testing within the LMS system and work with the regulatory and QA departments to ensure training materials comply with regulatory guidelines, trial protocols, and best practices in clinical research.
  • Complete weekly progress reports on training program development for review with broader team.

Training Coordination and Delivery:

  • Ensure clinical research site staff have all required training materials, presentations, and resources tailored to their specific training track.
  • Organize and schedule training sessions for clinical research site staff, ensuring availability and alignment with trial timelines.
  • Moderate and provide technical support for all training sessions and roundtables either in-person or virtually, ensuring content is delivered effectively and participants are highly engaged.
  • Generate evaluation summaries and reports to help evaluate training effectiveness through assessments, feedback mechanisms, and survey results.
  • Ensure sites are properly set-up in the learning management system to enable learner and data tracking to support trial roll-out.

Ongoing Support and Monitoring:

  • Serve as the primary point of contact for clinical research site staff completing Numinus training, offering continuous support, guidance, and clarification on training materials and completion of appropriate content.
  • Conduct check-ins with clinical research site staff to identify areas for improvement and address any concerns or challenges faced by clinical trial sites.
  • Monitor learner activities throughout the learning management system, ensuring timely completion of training track to support clinical trial site operations and site initiation readiness.

Technical Support:

  • Provide technical assistance to dosing monitors regarding access and completion of training content, including login and access to the LMS and virtual live sessions.
  • Collaborate with vendors and sites to address any technical issues or maintenance needs promptly.
  • Ensure dosing monitors are set up with sufficient technology and software relevant to their needs for completing their training.

Administrative Support:

  • Maintain accurate records of training activities, attendance, and evaluations for dosing monitors.
  • Assist in the preparation and distribution of training materials, documents, and resources.
  • Support the collection and documentation of licensure status, regulatory compliance, and disciplinary actions prior to enrolment in training programs.
  • Conduct ongoing spot checks related to registration status and disciplinary action as required.
  • Any other administrative duties as required.

Continuous Improvement:

  • Identify opportunities for process improvement and optimization in the training program based on feedback, lessons learned, and emerging best practices.
  • Stay updated on advancements in LSD research, clinical trial methodologies, and training techniques to enhance the effectiveness and efficiency of the training program.

Qualifications:

  • Bachelor's degree in a relevant scientific field (e.g., Biology, Pharmacology, Clinical Research, education) required.
  • Prior experience in clinical research, pharmaceuticals, or healthcare, with a strong understanding of clinical trial operations and regulatory requirements.
  • Experience in designing and delivering training programs, preferably in a healthcare or clinical research setting.
  • Familiarity with psychedelic substances, as well as an understanding of the unique considerations associated with their use in clinical trials is highly desirable.
  • Excellent communication and interpersonal skills, with the ability to effectively engage and educate diverse audiences.
  • Strong organizational skills with meticulous attention to detail and the ability to manage multiple tasks simultaneously.
  • Proficiency in Microsoft Office suite and other relevant software applications for training development and documentation.
  • Ability to work independently with minimal supervision while also functioning effectively as part of a multidisciplinary team.

Multiple language proficiency is considered a strong asset for this role. Please identify your fluency with the following languages on your application:

  • English
  • German
  • Czech
  • Polish
  • French
  • Spanish
  • Dutch

Note: This job description outlines the primary duties and qualifications for the Research Training Coordinator role supporting dosing monitors in a Phase 3 clinical trial for LSD. The responsibilities and qualifications may be subject to change based on the evolving needs of the trial and organization.